SHOW RULES, REGULATIONS and POLICIES

Scroll down or click the following links
to download the rules and regulations for the Expo:

2014 IAEE Guidelines for Display Rules and Regulations

Valley Forge Casino Resort Event Center Manual

Click here for online APPLICATION FOR EXHIBIT SPACE


Electric Expo 2017
Online Exhibitor Manual

Valley Forge Casino Resort

1160 First Avenue
King of Prussia, PA 19406
Phone:  (610) 337-2000
www.vfcasino.com

October 25 & 26, 2017
Wednesday & Thursday

Sponsored by:
The Electrical Association of Philadelphia

527 Plymouth Road, Suite 408
Plymouth Meeting, PA 19462
Phone: (610) 825-1600
Fax:      (610) 825-1603
Email:  electric@eap.org
Web: www.eap.org



Checklist of Forms & Deadlines

The following is a list of deadlines for services provided during Electric Expo 2017. 
We recommend that you order all services immediately - many are time sensitive.

Saturday, September 23, 2017 - VFCC

  • Deadline for Discounted Reservation Rate for Casino Tower Hotel (Onsite, host hotel). 

Wednesday, October  11, 2017 – Conexsys (Registration Co.)

  • Lead Retrieval Service Discount Rate Deadline

Friday, October 13, 2017 – Telephone, Electric & AV

  • Telephone and Internet Order Form Discount Deadline
  • Electric Ordering Form Discount Deadline (note – basic electric included with booth)
  • Audio Visual - Contact PSAV at 610-768-3274

Friday, October 20, 2017 - GES
General Exposition Services (GES) is the Show Service Contractor (“Decorator”)

  • Freight Handling Advance Order and Delivery Deadline
  • Special Signs Advance Order Deadline
  • Custom Cleaning Order Form
  • Furniture and Accessories Advance Order Deadline Set-up and Dismantle Labor Advance Order Deadline
  • Freight Delivery Deadline to Warehouse - GES (Show Decorator)

Tuesday, October 24, 2017

  • Date for Direct Freight Delivery to you at the Valley Forge Casino Resort Event Center (VFCR).
  • NOTE:  Deliveries to VFCR will not be accepted prior to this date.  No weekend deliveries accepted at VFCR.  Any deliveries to you at VFCR should be made on Tuesday, October 24 after 8 a.m. and before 3 p.m. Include booth number.  We highly recommend you instead arrange delivery EARLIER to GES directly:  They will deliver to the Event Center floor to your booth.

Key Contacts:  We look forward to being of service to you.  If there are any questions, please contact:

The Electrical Association of Philadelphia (EAP):  (610) 825-1600 x0
General Exposition Services (GES):  (610) 495-8866
Valley Forge Casino Resort Convention Services (VFCR):  (610) 337-2000
Conexsys Registration Services:  (877) 393-3979 (toll free)

CHANGES FOR 2017 SHOW:  Basic electric (120v, 15amp power strip) is now included for every booth.

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Electric Expo 2017
Show Overview

Show Name: Electric Expo 2017

Show Sponsor: The Electrical Association of Philadelphia (EAP)

Show Contact:

Dwight Price (610) 825-1600 x11 or
dwight@eap.org or
cell phone (610) 659-9767

Show Location:

Valley Forge Casino Resort (VFCR)
1160 First Avenue
King of Prussia, PA 19406
Phone:  (610) 337-2000

Show Dates & Hours:

Wednesday, October 25, 2017   1:00 p.m. – 7:00 p.m.
Thursday, October 26, 2017   1:00 p.m. – 7:00 p.m.

“Who’s Who” Directory

Electric Expo Chairman: Fran Pollart, Pollart Electrical Sales
                                               
EAP Executive Director: Dwight Price
                                                                                               
Trade Show Manager: Dwight Price

Deputy Executive Director: Mair Malfara

Decorating and Exhibitor Services:
Robert Holst

General Exposition Services (GES)
205 Windsor Road, Limerick Business Center
Pottstown, PA  19464
Phone:  (610) 495-8866
Fax:  (610) 495-8870
Website:  www.generalexposition.com

Host Hotel:
Casino Tower Hotel
1160 First Avenue
King of Prussia, PA 19406
Phone/Reservations:  800-596-0341
Online Reservations - Click for Expo Room Rates

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Electric Expo 2017
Travel Information and Directions

Air Travel:

The Philadelphia International Airport is the closest airport to the Electric Expo.  Most major
airlines fly into Philadelphia.  Ground transportation information may be found by calling (215) 937-6958

Driving  Directions:
(If lost, call the Valley Forge Casino Resort - 610-337-2000)

From the Philadelphia International Airport:
Take I-95 South to I-476 North to I-76 West (Valley Forge Exit).  From I-76 West, take Exit #327-Mall Blvd.  At the light, bear right onto Mall Blvd.  At the next light, make a right onto N. Gulph Road.  Follow N. Gulph Road and just after the 6th light (First Avenue), turn right into the Main Entrance of the Valley Forge Casino Resort

From Philadelphia:
Take I-76 West to Exit #327- Mall Blvd.  Take Exit #327 and at the light, bear right onto Mall Blvd.  At the next light, make a right onto N. Gulph Road.  Follow N. Gulph Road and just after the 6th light (First Avenue), turn right into the Main Entrance of the Valley Forge Casino Resort

From Pennsylvania Turnpike (I-276):
Take Pennsylvania Turnpike (I-276) to Exit #326 - I-76/Philadelphia/US-202/Valley Forge (this was old Exit #24).  Proceed through the toll booths on the far right and immediately take the 1st right at Exit #327 which merge into N. Gulph Road.   Proceed on N. Gulph Road and just after the 6th light (First Avenue), turn right into the Main Entrance of the Valley Forge Casino Resort

From the North on Route 202 (Norristown Area):
Take Route 202 South past the King of Prussia Mall.  Make a right onto N. Gulph Road.  Proceed to the 8th light (First Avenue).  Cross over First Avenue and immediately turn right into the Main Entrance of the Valley Forge Casino Resort

From the South on Route 202 (West Chester Area):
Take Route 202 North toward King of Prussia.  At the first traffic light (N. Gulph Road) turn left.  Proceed to the 8th light (First Avenue).  Cross over First Avenue and immediately turn right into the Main Entrance of the Valley Forge Casino Resort

From Route 422 East (Reading/Pottstown):
Take the First Avenue exit (immediately after the Route 23 exit).  Turn left at the light, then immediately right into the Main Entrance of the Valley Forge Casino Resort

From I-95 (North or South):
Take I-476 North to I-76 West.  From I-76 West, take Exit #327-Mall Blvd.  At the light, bear right onto Mall Blvd.  At the next light, make a right onto N. Gulph Road.  Follow N. Gulph Road and just after the 6th light (First Avenue), turn right into the Main Entrance of the Valley Forge Casino Resort

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Electric Expo 2017
“A to Z” What You Need to Know

Activities:
Souvenirs and standard literature may be freely distributed, but exhibitors must confine their displays and activities to their assigned booth space.  If you need additional space for a display, you must purchase additional booth space at the member or non-member booth rental rate.  No exhibitor shall assign, sublet or share their assigned booth space in whole or in part.  Any display deemed noisy or undignified by show management―including but not limited to sound motion pictures, sound devices, megaphones, loudspeakers, drilling or cutting, or sideshow tactics―is prohibited and may be shut-down.  Non-exhibitors are prohibited from soliciting on the show floor.

Advertising:
The best advertising is what you as an exhibitor do to encourage your customers and prospects to attend.  If you have special prizes, by all means let them know.

The Electric Expo will be sending out tens of thousands of attendee brochures to encourage attendance.

Announcements and Paging:
Show management will maintain control of announcements during show hours.  General and contest announcements and paging are prohibited.

Attendee Postcards:
Attendee registration postcards will be available to exhibitors to invite customers to the show.  You can distribute them, or EAP show management can mail them for you if you provide the mailing labels.  These postcards are available on a first-come, first-serve basis so do not delay!  Contact Trade Show Management as soon as possible to order postcards.

Attendee Registration Forms:
Online registration is available here.  NOTE: Exhibitor personnel must register separately by clicking here.

Audio Visual Services:
Audio Visual can be ordered through PSAV at 610-768-3274 or by logging onto GES (“Exhibit code” is Electric17).  The form can be found under “view and print forms”.  Next proceed to the Building Utilities column and select form.

 Booth Package:
The standard booth package includes:

  • (1) 6’ skirted table, (2) two folding chairs, (3) ID sign to include the company name and booth number, (4) wastebasket, (5) 8’ high curtain back wall, and (6) 3’ high matching dividers with aluminum uprights.  For colors, see “Show Colors” below.
  • Basic electricity is included with each booth space.  A 120v, 15amp, 1500 watt power strip electrical service is included in the booth rental fee.  You can purchase additional electric services through the Valley Forge Casino Resort Event Center before Wednesday, October 11th (additional cost after October 11th).   To obtain the form for electric, see “Electricity” in this manual.

Cancellations:
NO CANCELLATIONS.

Ceiling and Exhibit Height:
The ceiling height in the Event Center has a clearance of 14 feet.  Please note the Electric Expo has a booth height restriction of 8’ generally.  Also, in the area in the front half of the booth, the height restriction is 4 feet.  Installations exceeding these height limits require special approval by the Trade Show Manager.  Please contact Trade Show Management if you need clarification of booth restrictions – Dwight - (610) 825-1600, ext. 11.

Cell phones:
Reception on the Concourse Level is spotty and depends on the mobile phone carrier.

Event Center Exhibitor Rules and Regulations:  download here

Deadlines:
A checklist of deadlines is included in the front of this manual.
 
Directions to the Valley Forge Casino Resort Event Center:
Driving directions to the Valley Forge Casino Resort Event Center are included in this manual.

Display Rules and Regulations:
No construction of any kind within exhibit space shall exceed 8’ in height without written approval of Management.  Any construction exceeding 4’ in height (including sides) must be kept within 5’ of back line of exhibit space, with the exception that lighting fixtures may be suspended so as not to interfere with clear view of neighboring exhibits.  Fixture hangers or special backgrounds required by exhibitors should be arranged for in advance and brought to the exhibit hall ready for assembly.  Installations are subject to approval of all inspection authorities having jurisdiction.  Exhibits may not extend beyond the 10’ x 10’ space.   

In general, exhibitors must comply with IAEE (International Association of Exhibitions and Events) Guidelines.  The EAP has adopted by reference the IAEE Rules and Regulations.  To read full description of rules, log onto GES, (“Exhibit code” is Electric17).

Electricity:
All electric drops will be handled by the Valley Forge Casino Resort Event Center Electrician.  Any equipment used within the Event Center must carry a UL listing. Standard electric is 15 amp / 120 volt.  This electric is in the form of a power strip.  To determine the wattage of electric to be ordered; multiply the amps times the volts (i.e., 20 amp x 120 volt = 2400).  Items requiring electric will have a label detailing the electrical requirements needed for safe operation. Heavy electric will be installed once the exhibitor has satisfactory placed the item.  The exhibitor will incur additional hookup fees if they require equipment to be moved and re-wired. Extension cords used in the Event Center must be 14/3 gauge, NO EXCEPTIONS.  Additionally, all cords or wires laying in the proximity of foot traffic must be secured down with appropriate caution tape, covered and protected safely.  Terms and conditions governing electrical work are included on the form.  To obtain an electrical service order form, log onto GES, (“Exhibit code” is Electric17); the form can be found under “view and print forms”.  Then proceed to the Building Utilities column and select form.

Exhibitor Personnel Registration and Directory Listing:
All persons working booths as exhibitors MUST be registered.  Each person registered will receive an exhibitor coded badge and must be employed by the exhibiting company or have a direct business affiliation.  Exhibitor Personnel Advance Registration click here.  In order to receive a bar-coded email confirmation prior to show, personnel must be pre-registered.  Exhibitor personnel who are not pre-registered must go to the Expo registration desk during exhibitor move-in.

Exhibitor Access to Exhibit Hall (NOTE: you must have a badge):

Exhibitors will have access to the exhibit hall during the following hours:
Tuesday, October 24: 10:00 a.m. – 6:00 p.m.
Wednesday, October 25: 8:00 a.m. – 8:00 p.m.
Thursday, October 26: 11:00 a.m. – 10:00 p.m.

Exhibitor Move-In Map can be obtained - click here for GES website (“Exhibit code” is Electric17).

Exhibitor Booth Set-Up Hours:

Tuesday, October 24: 10:00 a.m. – 6:00 p.m.
Wednesday, October 25: 8:00 a.m. – 11:00 a.m.

All exhibits must be completely installed by: 11:00 a.m. on Wednesday, October 25, 2017.  Any exhibitor who does not have their booth completely assembled by 11:00 a.m. on Wednesday, October 25 will relinquish their space.  No refund will be made for space that is not used or for space that is unused during part of the exhibit.  Should space remain unoccupied at 11:00 a.m. on Wednesday, October 25, 2017 the Electric Expo may rent or use it without obligation or refund to the exhibitor.

Exhibit Dismantle Hours:
Thursday, October 26: 7:00 p.m. – 10:00 p.m.

All equipment & exhibit materials must be completely removed from the show floor by 10:00 p.m. on Thursday, October 26, 2017.  Any materials remaining in the exhibit hall after 10:00 p.m. on Thursday, October 26th will be considered abandoned and will be removed and/or discarded at the expense of the exhibiting company.  You may order shipping services through GES: click here for GES website (“Exhibit code” is Electric17).  You may dismantle and carry out by yourself, but if you need any assistance from GES, they will charge accordingly.  No private forklifts are allowed at Valley Forge Casino Resort.  EXHIBITOR DISMANTLING PRIOR TO 7:00 P.M. IS STRICTLY PROHIBITED.  DISMANTLING WITH ATTENDEES STILL ON THE SHOW FLOOR IS A SAFETY HAZARD.

NOTE:  All Freight Carriers must check in at the dock or service desk 2 hours prior to the close of the show or freight will be shipped in our show carriers.

Exhibitor Appointed Contractors:
Exhibiting companies may employ the service of independent contractors to install and dismantle their display.  However, the exhibiting company and independent contractor (Exhibitor Appointed Contractor) must comply with the following:

  1. The exhibiting company must notify both Trade Show Management and GES, Inc. in writing of the intent to use an Exhibitor Appointed Contractor no later than 30 days prior to the first move-in day of Tuesday, October 24.  The name, address and telephone number of the contracted firm must be supplied.
  2. The exhibiting company must provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum $1,000,000 of liability coverage, including property damage to Trade Show Management and the GES Company at least 10 days prior to the first move-in day of Tuesday, October 24.
  3. The exhibiting company agrees that it is ultimately responsible for all services in connection with its exhibit, including freight, drayage, rentals and labor.
  4. The Exhibitor Appointed Contractor must have all business licenses, permits and Workers’ Compensation insurance required by the Commonwealth of Pennsylvania and City governments, and the Valley Forge Casino Resort Event Center prior to commencing work.  The Exhibitor Appointed Contractor shall provide evidence as such to Trade Show Management.
  5. The Exhibitor Appointed Contractor will share all reasonable costs related to its operation, including overtime pay for stewards, restoration of exhibit space to initial condition, etc. with the GES Company.
  6. The Exhibitor Appointed Contractor must furnish the names of all onsite employees who will be working on the show floor to Trade Show Management and the GES Company.  The Exhibitor Appointed Contractor must also ensure that their employees have and wear identification badges as determined by Trade Show Management at all times.
  7. The Exhibitor Appointed Contractor must be prepared to show that it has valid authorization from the exhibiting company for services.  The Exhibitor Appointed Contractor must not solicit business on the show floor.
  8. The Exhibitor Appointed Contractor must confine operations to the exhibit area of its client.  No service desks, storage areas or other work facilities will be located anywhere in the building.  The show aisles and public space are not part of any exhibiting company’s booth space.
  9. The Exhibitor Appointed Contractor will provide, if requested, evidence that it possesses applicable and current labor contracts to the GES Company.  It must also comply with all labor agreements and practices.  The Exhibitor Appointed Contractor must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppage, strikes or labor problems.
  10. The Exhibitor Appointed Contractor can only install material and equipment provided and owned by the exhibiting company that is to be used in their exhibit space.  For services such as electrical, plumbing, telephone, cleaning and drayage, no contractor other than the Official Service Contractor or Valley Forge Casino Resort and Event Center staff will be approved.  This regulation is necessary because of licensing insurance, and work done on equipment and facilities owned by parties other than the exhibiting company.

Floor Load:
The load limits for the Event Center floors are 400 lbs. per square foot (over electrical tunnel), otherwise unlimited.  Please indicate heavy loads on your registration form.   

Floor Plan:
A floor plan of Electric Expo 2017 can be found here.

Food & Beverage:
The Valley Forge Casino Resort exclusively provides Catering and Concession services.  Concessions will be available during the show.  Please contact Trade Show Management if you are in need of Food & Beverage services during the Electric Expo.  No hospitality suites may be open during show hours.

Forklifts:
The GES Company will use forklifts for the handling of freight during the Electric Expo.  Forklifts will be operational during move-in on Tuesday, October 24 only (not on Wednesday!).  Forklifts will be operational again during move-out once all carpet has been removed from the aisles for the removal of freight from the exhibit area.  Private forklift use is not permitted in the Valley Forge Casino Resort Event Center. One must contract the services of the GES Company when requiring the use of a forklift.

Forms:  All forms are found by logging onto:  GES and typing in (“Exhibit code” is Electric17).

Freight AND Shipping:
The best way to guarantee that your display and materials will arrive promptly on the morning of Tuesday, October 24 is by advance shipment made through General Exposition Services (GES).  The Valley Forge Casino Resort does not accept shipments of event-related freight or materials.  All freight must be delivered to the GES Company or directly to you during the Expo move-in operational hours.  Under no circumstances will COD deliveries be accepted.  A Freight Handling Form can be obtained by clicking here (“Exhibit code” is Electric17) with further information on shipping to the GES Company.

We highly recommend using GES in having your freight delivered.  But if you have a small load, and want to do it yourself, note the following:  (1) the tunnel to the Event Center is very busy; (2) management will not allow anyone to park their car, no exceptions!; (3) security will be on-hand to keep traffic flowing; and (4) if it is anything other than a small load, you will need to contract the GES forklift services anyway.  If there is any question in your mind about the best way to go, please contact GES.

Freight must be received by the GES Company by Friday, October 20:

Electric Expo 2017
c/o General Exposition Services
Booth #______ / Company Name
205 Windsor Road, Limerick Business Center, Pottstown, PA  19464
Phone:  (610) 495-8866    Fax:  (610) 495-8870

Freight delivered direct for you to accept delivery on Tuesday, October 24 must be addressed:

Electric Expo 2017
c/o General Exposition Services
Booth #______ / Company Name
Valley Forge Casino Resort
c/o General Exposition Services
1160 First Ave.
King of Prussia, PA 19406                 
Phone: (610) 337-2000

NOTE:  Freight deliveries to VFCR prior to Tuesday, October 24 will not be accepted and returned to sender.  No weekend or Monday deliveries will be accepted at VFCR.  Any deliveries direct to VFCC must be accepted by you and must be made on Tuesday, October 24 after 8 a.m. and before 4 p.m. Include booth number.  We highly recommend delivering freight early through GES.

Freight sent to the GES Company in advance of the Expo will be stored and then placed in the Exhibitor booth prior to or during move-in.  GES Company will deliver, store and return crates delivered. Please refer the GES   (“Exhibit code” is Electric17) website to obtain the freight handling form.  We strongly suggest that you work through the GES Company in handling your freight in advance of the Expo.

Please ensure that Electric Expo, your booth number, and company name are located on your shipping labels. There is no storage of crates in the exhibit hall as per fire marshal regulations.  If you handle your own freight and do not work through the GES Company, you will need to store your crates in your vehicle during the show.

Furniture & Accessories:
Additional furniture and accessories can be ordered from the GES Company.  See Forms click "General Exposition"- (“Exhibit code” is Electric17).

Hotel Reservations:
The Valley Forge Casino Tower is the host hotel.  It is located several floors up from the Event Center complex.  Sleeping rooms are available in the Casino Tower Hotel under “The Electrical Association of Philadelphia” room bloc.  The deadline for reserving rooms at the special event rate is Saturday, September 23, 2017.  The special room rate is $132.00, single or double, plus Pennsylvania sales tax of 6% and a local tax of 2% per night per room. The main number for reservations is 800-596-0341.

Also, here is the information for online booking:
Electrical  Association of Philadelphia - Casino Tower

Hospitality Suites:
Hospitality suites or banquet space can be reserved at the Valley Forge Casino Resort.  Management encourages the use of these rooms, but asks that you abide by the guidelines:  HOSPITALITY SUITES MAY NOT BE OPEN or IN OPERATION DURING SHOW HOURS.  This will be monitored very closely by Show Management and Valley Forge Casino Resort.  Any violation of this agreement will result in immediate closure.

Internet Access:
Exhibitors requiring internet access are able to request this service through the Valley Forge Casino Resort and Event Center.  To obtain an order form for internet access - please click here (PASSWORD is Electric17) under view and print forms and then proceed to Building Utilities column and select form.  While there is Wi-Fi in the Event Center, it may not provide the dependability or speed you require given that many exhibitors will be using the same system at the same time.

Labor:
To obtain a set-up & dismantle labor order form, log onto GES (“Exhibit code” is Electric17).  You can deliver your exhibit yourself through the loading docks on move-in Tuesday.  You can hire GES to set-up or dismantle if you need their assistance. See also below, "Loading Docks."  We strongly suggest that you work through the GES Company in handling your freight in advance of the Expo.

Lead Retrieval Systems:
CONEXSYS® helps you succeed by providing comprehensive lead retrieval information in a simple, fast and efficient manner. Using bar codes, the CONEXSYS® system records information such as the name and address of each visitor to your booth, which of your products/services they are interested in and the type of follow-up action desired. CONEXSYS® leaves you free to do what you do best - introducing your products and services to prospective clients – to order, log onto GES Website (“Exhibit code” is Electric17)under view and print forms and then proceed to “Exhibitor Quick Facts.”  The cost for this service is $230 before Wednesday, October 11, 2017 or $260 after.

Liability, Property Damage Insurance:
Security will be provided throughout the show.  However, Electric Expo will not be responsible for loss of or damage to any exhibitor’s merchandise, display material, or personal property.  Electric Expo will not in any way be liable for any injury that may occur to an exhibitor, their employees or agents, nor for the safety of or damage to any exhibit because of accident or any other destructive cause.  The exhibitor hereby expressly waives all claims for such loss, damage, or injury.

The exhibitor shall be liable for any and all property damage and injury caused by themselves, their employees, agents or exhibits.  In all cases, exhibitors desiring to insure themselves against fire, theft, public liability, etc. must do so at their own expense.  Electric Expo will not be responsible for or liable for losses due to causes or conditions beyond its control, which might prevent Electric Expo from opening on time, continuing through its scheduled dates, or opening at all.

Under such conditions, Electric Expo will not be liable for any expense incurred by any exhibitor in preparation for or in promotion of their exhibit and Electric Expo may retain such part of the exhibitor rental as shall be required to recompense it for expenses incurred up to the time such contingency occurred.  The exhibitor waives and releases the Valley Forge Casino Resort Event Center from all damage, compensation or claims for damage to any persons or property caused by any unforeseen occurrence as described in this paragraph.

The exhibitor releases, discharges and agrees to indemnify, defend and hold harmless Electric Expo, its agents and representatives from and against any and all demands, claims, suits, causes of action, liabilities awards, losses, judgments, or damage, including attorney’s fees and costs and expenses of suit of defense, which might arise, whether or not such matters may be groundless or fraudulent by reason of: (a) exhibitor’s failure to comply with any federal, state or local laws, statutes, ordinances or regulations; (b) exhibitor’s making of any alterations, decorations, additions, or improvements to the exhibit areas; (c) any advertising materials used by an exhibitor; (d) any injuries or other damage to third parties as a result of exhibitor failure to return the exhibit space in the condition required by this contract or to relinquish the Event Center’s equipment to the Event Center at the end of the show; (e) exhibitor failure to surrender the exhibit space at the end of the show; and (f) any other injuries, accidents, damage, or losses to any persons or property or any theft or misappropriation of property caused by, related to, resulting from or happening in connection with and conduct by the exhibitor, its agents or their use of the exhibit space.

Lighting, Heating, Ventilation & Air Conditioning:
Generally, full house lighting and adequate levels of heat, ventilation, or air conditioning will be provided as required from one hour prior to the start of Electric Expo and during published exhibition hours.  Energy conservation is of utmost concern and practical levels of lighting, ventilation, heating or air conditioning will be maintained during move-in and move-out periods.

Loading Docks:
The Event Center of the Valley Forge Casino Resort offers drive-in loading.  TRAFFIC IS ONE-WAY.  If you must get heavy equipment off of a truck, you must order services for the fork-lift through GES.  Once materials have been unloaded, the respective vehicles must be moved from the loading area in order to accommodate other exhibitors who need to use the loading area.  NOTE: Exhibitors may unload freight or product by themselves, but will be charged by GES if they require any assistance.  We highly recommend having your freight delivered to the GES warehouse prior to the Expo, and having them then deliver it to the Expo floor.  Click here for information (“Exhibit code” is Electric17).

NO PARKING IN THE LOADING AREA!:  The tunnel to the Event Center is very busy.  Management cannot allow anyone to park their car or leave it unattended at the loading docks, no exceptions!  Security will be on hand to keep traffic flowing.  SUGGESTION: If you have minimal items to load, park in the regular lot and walk your exhibit in through the front door. Carts will not be available for this, so use for self carry items only. Or, if you must use the loading area, bring two people when unloading - one to bring the exhibit into the hall, and one to remove the vehicle immediately.  Vehicles left in the loading area will be towed at the owner’s expense.

Management: 
The Electrical Association retains the right to discontinue any exhibit or means of solicitation, which, in its opinion, is objectionable to attendees, exhibitors, the public or to the industry.

Mobile Phones:
Verizon and T-Mobile have full coverage throughout property.  All other carriers have adequate coverage, but may have spotty signal in some areas around the property, including the Event Center.  Should you not have a Verizon or T-Mobile cell phone, it is advised to prepare to have your device connected to the Wi-Fi network.

Parking:
There is limited free self-parking available adjacent to the Valley Forge Casino Resort for both exhibitors and attendees.  Free valet parking is available for all guests who sign up for, or currently have, a Valley Forge Casino Resort Player Card.  Valet parking is $10 for those guests who choose not to sign up for a player card.

Payment:
Booth space must be paid in full prior to July 31, 2017 to receive an “early bird” discount.  No exhibitor will be allowed to enter the exhibit hall until payment in full is received by Management.

Plumbing:
Water, Drain and Compressed Air service is provided exclusively by the Valley Forge Casino Resort Exhibitor Services Department.  Please contact Trade Show Management if you require these services.

Prizes and Giveaways:  Promote Traffic at Your Booth!
Exhibitors are encouraged to give away prizes during the Expo.  If you decide to offer prizes, how you do it is up to you.  You can let your customers know to visit your booth to be eligible to win.  As with anything, there are a few limitations:

  1. No exhibitor will be allowed to use a microphone to give away prizes - too disruptive;
  2. Contests/door prizes/giveaways must be free of any obligation or payment on the part of the winner;
  3. No cash prizes or “pay to play” is allowed at the Event Center;
  4. All attendees must be eligible to win.

Should you have any questions, please contact Dwight Price at (610) 825-1600, ext.11, or email dwight@eap.org.

Protection of Property
Nothing shall be attached in any manner whatsoever to the walls, floors, ceiling or columns of the Event Center unless authorized by the Electric Expo in writing.  Each exhibitor shall take precautions to protect the floor, wall, ceiling and other surfaces from damage.

Electric Expo and its exhibitors shall not: injure or in any way deface the Event Center or the leased premises, or any equipment contained in the leased premises; cause or permit any thing to be done where the Event Center or leased premises or any equipment in the Event Center shall be injured, marred or defaced in any manner; nor make or permit and alterations, decoration, additions, or improvements, structural or otherwise of any kind to the Event Center or the leased premises except with the prior written consent of the Electric Expo and upon such conditions as are required by the Electric Expo.

If any alteration, decoration, addition or improvement is made without the prior written consent of Electric Expo, the Electric Expo may remove the alteration, decoration, addition or improvement, and the exhibitor shall be liable for any and all expenses incurred by the Electric Expo for performing such work.

Registration:
Click here for Exhibitor Personnel Registration.

Rules & Regulations
All exhibitors are required to follow the rules and regulations as outlined in the Application for Booth Space and in the Rules & Regulations section of the Exhibitor Prospectus.  Also, please review the Valley Forge Casino Resort Exhibitor Rules and Regulations which can be downloaded here.  These rules and regulations are incorporated herein by reference.

Display Rules and Regulations:  The Electrical Association of Philadelphia’s Rules and Regulations are consistent with the latest rendition of the IAEE (International Association of Exhibitions and Events) Guidelines. These guidelines are adopted by reference.  All exhibits shall be arranged so that aisles are clear and unobstructed for pedestrian traffic at all times and to protect the health and safety of persons in the exhibit area.  All exhibits shall have some relationship to the electrical industry. To read full description of IAEE rules, log onto
GES (“Exhibit code” is Electric17).

All demonstrations and other sales activities must be confined to the limits of the booth of each respective exhibitor.  “Over the counter” sales are strictly prohibited.  The sale of individual items where the purchaser would take possession of the item during Electric Expo 2017 is not permitted.  This condition does not in any way restrict the sales activities of taking orders for materials for delivery after the show has closed.  Also, this condition does not have any relationship to the Internal Revenue Service ruling prohibiting sales at certain trade shows.

The operation of internal combustion engines or any other motor, machinery or device that may cause excessive noise, fumes, odors, or disturbances on the show floor is strictly prohibited.  Internal combustion engines and other motors, machinery or devices may not be operated in the building.  The Electric Expo Committee will make the determination of what constitutes “excessive noise, fumes, odors, or disturbances”.

No oils, burning fluids, camphene, liquid oxygen, ethylene, propane, kerosene, naphtha gasoline, acetylene, or other combustible or flammable solids, liquids or gases of any kind will be permitted in the Event Center without prior written approval of Trade Show Management.  Nor will any flammable material, including bunting paper, crepe paper, etc., be permitted in the Event Center without prior written approval of Trade Show Management.  All decorations of any kind and other combustible materials must be flame-proofed or treated with suitable flame retardant.

All wiring of exhibit booths and display fixtures must comply with all applicable codes, rules and regulations, and be performed in a satisfactory manner to the Event Center.

The Valley Forge Casino Resort has reserved to itself the right to exclude or remove any exhibit, equipment, materials, substance, object or vehicle, which in the sole and exclusive judgment of the Event Center may be pose a health or safety risk.  Any concerns about your display or exhibit should be directed to Trade Show Management immediately for review.

Exhibitors must keep all doors, sidewalks, vestibules, passageways, halls, corridors, aisles, openings, radiators, lighting, fire exits, fire alarms, fire extinguishers, and fire hose cabinets in the exhibit hall and the Event Center uncovered and unobstructed.

Distribution of brochures, circulars, or other printed material and display of signs, posters, banners, etc. must be limited to the confines of the booth of each respective exhibitor.  Any distribution or display must be done in such a manner as to not interfere with other exhibits.

Exhibitors shall not assign, sublet or share the whole or any part of their allotted space.  Exhibitors shall not display any other goods other than those manufactured, or sold by them in the regular course of business.

Booth identification signs will be limited to the name of the firm who has contracted for the space.  No other firm or company name may be listed in the booth in any manner, except for trademarks or brand names normally affixed to a product.

Seminars:
Can be found on the seminars page of this site, here.  If you have any questions, contact show manager Dwight Price at dwight@eap.org, or call (610) 825-1600, ext. 11.

Service Contractor (Official Service Contractor “Decorator”):
Trade Show Management, acting on behalf of all exhibitors and in the best interest of the Electric Expo, has appointed the GES Company and Valley Forge Casino Resort Event Center as Official Service Contractors to perform and provide necessary services and equipment.  Official service contractors are appointed to:

  • Ensure orderly and efficient installation and removal of the overall show
  • Assure the distribution of labor to all exhibitors according to need
  • Provide sufficient labor to satisfy the requirements of exhibitors and for the Electric Expo itself
  • See that proper type and limits of insurance are in force
  • Coordinate with any local unions and/or assure that exhibit hall regulations and requirements are followed.

Set-up & Dismantle:
See “Exhibitor Set-up” and “Exhibitor Dismantle.”

Show Colors:
Drape colors will be blue/black/white.  Carpet will be blue.  Aisle Carpet will be gray matrix.  Tables will be topped with white, and draped in black.

Signs:
The booth package includes an ID sign measuring 7” x 44”.  The official policy of the show is no booth sharing – only one manufacturer per booth.  So there is only one sign per booth!  This ID sign will include a company name and booth number.  Additional signs for your booth can be ordered through the GES Company (Exhibit code is “Electric17”).  You may use the “Special Signs Form” included by GES.

Smoking:
The Valley Forge Casino Resort Event Center is a smoke-free facility.  Smoking is permitted, however, outside of the building entrances and on the casino floor.

Sponsorship Opportunities:  See the tab “Sponsorships,” here.

Storage:
Storage of crates, boxes, etc. may be arranged for at GES’s service desk, which will provide tags to be used by exhibitors to identify pieces to be placed in storage for the duration of the exhibit.

Vehicle Display:
Any vehicle brought into the exhibit area for display must not contain more than ¼ tank of flammable liquid and must have a locking gas cap.  The battery cables must be disconnected and ends taped upon placement of the vehicle.  Floors underneath the vehicle must be protected from any potential damage due to leakage, spillage, etc.  A properly tagged set of keys to each vehicle must be given to Show Security prior to display.  Vehicles cannot be refueled or drained of fuel inside the Valley Forge Casino Resort Event Center.

No repairs or alterations can be made on the vehicles.  During non-show hours, the vehicles must be locked.  Fire extinguishers may be required.  These restrictions shall be strictly enforced!  Please advise Trade Show Management if you intend to display a vehicle in your booth.  PLEASE SEE ALSO PAGE 15.

Website:
Information about the Electric Expo 2017 can be found at  www.electricexpo.org.

Wireless Internet Access:
Wi-Fi is available on the show floor.  Should you require a hard-wire internet connection, however, an order must be placed.  To obtain a form to reserve hard-wired internet access, see “Internet Access” section.

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Attention Exhibitors:
Promote Traffic at Your Booth!

 

Exhibitors are encouraged to give away door prizes during the Expo.  If you decide to offer prizes, how you do it is up to you.  You can let your customers know to visit your booth to be eligible to win.

As with anything, there are a few limitations:

  • No exhibitor will be allowed to use a microphone to give away prizes; (too disruptive);
  • Contests/door prizes/giveaways must be free of any obligation or payment on the part of the winner; and
  • No cash prizes or “pay to play” is allowed at the Event Center.

Should you have any questions, please contact Dwight Price at (610) 825-1600, ext. 11, or email dwight@eap.org.

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